PTA Board Positions

2024-2025 PTA Board Elections

Frost PTA Job Descriptions

Executive Board Positions

Executive Board positions are elected officers. All elected officers shall fulfill the duties as listed in the By-laws.

PRESIDENT

• Coordinate the work of all officers and committees.

• Preside over all PTA meetings.

• Meet with the Principal prior to the beginning of the school year and throughout the year to see what the needs of the school are.

• Plan out the school year PTA calendar with the Principal.

Busiest Times of Year: Busiest at the beginning of the year; additional special projects throughout the year as well as monthly meetings (approx. 1 hour per week/2 weeks)

VICE PRESIDENT

• Assist the PTA President.

• Preside over meetings in the absence of the President.

• Work with local restaurants to coordinate Spirit Nights

• Responsible for membership.

  • Membership responsibilities include encouraging Students, Parents, Staff and the community to join Frost PTA.

  • Report membership to Texas PTA within five days of members joining.

  • Become familiar with the structure of membership dues.

Busiest Times of Year: Busiest at the beginning of the year for Membership.

SECRETARY

• Record the minutes of all Board and General Membership PTA Meetings.

• Maintain all minutes reports, records, governing documents, policies and procedure book

• Retain accurate records of activities.

• Assist the president/and or the executive board as they prepare for meetings (send meeting announcements, help develop agendas, etc.). 

• Responsible for printing copies of Agenda and Minutes for Board and Membership meetings

• Meetings typically last 1 hour.

Busiest Times of Year: Once per month for Membership and Board Meetings

TREASURER

• Maintain digital financial records in Excel and balance all accounts to account statements monthly.

• Regularly check the PTA mailbox and make deposits quickly after receipt of funds.

• Present financial reports at all regular membership and executive board meetings.

• File returns (IRS Form 990 and state sales tax) within the published deadline.

• Monitor committees' expenditures and report to committee chairs monthly on budget status and provide documentation of expenses.

• Facilitate activities such as Fall and Spring Fundraising, T-shirts and Holiday Shop.

Busiest Times of Year: Busiest at the beginning of the year but flattens out quite soon once you get the hang of it. Attends all PTA meetings, keeps on going budget and check writing.

Frost PTA Communication Team

Executive Board Parliamentarian (Executive Board Position) – This is not an elected position. This position is chosen by the President. The Parliamentarian advises the board of directors and members on matters of parliamentary procedure, and serves as a consultant, especially in a meeting, where only the chair has the authority to rule on questions of order or to answer parliamentary inquiries. (Approx. 1-2 hrs. a month)

Communication Chair – The Communication Chair helps with Facebook, Website, flyers, emails and Council Delegate when needed as well as give status for them or fill in for the Parliamentarian in their absence at any PTA Board or Membership Meetings. They update the PTA Website, Facebook or other social media pages with important information pertaining to the school and PTA such as sponsors, current fundraisers and other PTA information. (Approx.1 hour a week)

Council Delegate – The Council Delegate is liaison between Frost PTA, and the Georgetown Council of PTA’s. Attends PTA Council meetings, held 3-4 times a year. Reports back to PTA any topics that will affect the PTA or Frost. (Approx. 1 hour 3-4 times a year)

Frost PTA Fundraiser Team

Spirit T-shirts Coordinator – Coordinates all aspects of our school t-shirts, Designs T-shirts, Organizes ordering t-shirts, collecting money for t-shirts and distributing t-shirts. T-shirt sales are usually held twice a year. Busiest in August/September and November/December

Fundraiser Coordinator – Assist VP with organizing Spirit Nights. If a fundraiser has not already been chosen, research and present fundraising ideas to the board and membership for approval; make sure fundraisers comply with state, local and federal laws along with district rules.  Assist in developing a plan for promoting the fundraiser and recruiting volunteers.  Coordinate and execute fundraiser based on plans.  Report to board and membership fundraiser results.

Busiest during Fall/Winter Fundraising (Sep/Oct) Approx. 2-4 hours per week

Frost PTA Student Enrichment Team

Reflections Coordinator – Organize and implement the National PTA Art Contest in coordination with the Art Teacher, Submits winner pieces to Local/Unit level (Busiest times are between August-December)

Frost PTA Polar Bear Team

Family Hospitality – the Family Enrichment Chair creates a feeling of friendliness and warmth at each PTA Meeting by providing greeters, name tags, registration sheets, refreshments and other activities as planned. The chairman may provide special activities during such times as American Education Week, Texas Public Schools Week, National PTA Teacher Appreciation Week, etc. (Approx. 1-2 hours a month)

Teacher Hospitality – Organizes quarterly luncheons for the faculty and staff (potluck or themed), Provide monthly snacks for the teacher's lounge and show the teachers and staff how much they are appreciated during Teacher Appreciation week. (Approx. 1-2 hours a month)

Grade Representative – Oversees all grade reps. Is Liaison between PTA Board, Grade Representatives, room parents and teachers. Coordinates with all Room Representatives and Lead Teachers regarding the three class parties (Christmas, Valentines and End of Year) address any other needs that the teacher/grades require